When planning an event, it is essential to consider the potential security risks and plan accordingly. Having a few security personnel on duty at the entrances and installing CCTV cameras throughout the venue are vital aspects. This article will discuss some of the critical elements of event security that need consideration to ensure a safe and successful event.
Make Everyone Feel Safe
Among the critical features of event security is ensuring that all attendees feel safe. Organizers need to consider their duty of care to attendees, including physical and emotional security. An example of this is providing adequate lighting in the area where the event is taking place so that everyone has enough visibility at night time.
Venue Security Is Paramount
It is also essential to ensure that the event venue is secure. This includes checking for potential security risks such as broken windows or locks and ensuring that the venue is well-lit. Event staff should also know who is allowed into the venue and who is not and should prepare to deal with any security incidents.
Plan For Emergencies
Maintaining the event’s security requires having professional security services in Edmonton in place for dealing with potential emergencies. Plan for evacuating the venue in the case of an emergency, ensure staff is aware of where escape exits are and have a plan for dealing with medical emergencies before they happen. You also need a contingency plan if something goes wrong at the event.
Make Everyone Comfortable
Providing seating to ensure that people can rest if they are tired or uncomfortable, ensuring there are toilets available and kept clean, and having staff on hand trained in dealing with difficult situations are all other ways of ensuring the safety of attendees.
Video Footage Is Necessary
Another critical aspect of event security is controlling who can take photos or video footage during the event. In some cases, organizers may want to post pictures of the event on social media sites or use video footage in a promo video.
If this is the case, then organizers need to consider whether they have received permission from attendees for their photo and video footage for use in this way. Organizers also need to consider what can happen if someone decides to post photos or videos of the event without permission. In some cases, this could lead to shutting down the event by the authorities.
Have Crowd Control Measures In Place
Maintaining the event’s security requires having measures in place to control the size of the crowd. This includes using crowd control barriers to control access to the event venue and having a system to manage the number of people is allowed into the venue at any one time. It is also essential to have staff on hand with training in dealing with large crowds.
At huge events, crowd control may be a significant concern. It raises safety issues and can also create a poor event experience. Inadequate crowd control can lead to:
- impatient ticket buyers blocking doors
- rowdy guests in the check-in line
- individuals crowding around celebrities
- everyone crammed into small places
To prevent such situations, have security guards on standby to manage the crowd and maintain order. The higher the ratio of visitors to employees, the better the experience for everyone. At least one employee and one security guard should be on hand for every 50 visitors.
Don’t Forget About Cybersecurity.
Many individuals can commit cybercrime (https://www.securitymagazine.com/articles/96146-5-cybersecurity-threats-for-businesses-in-2021and-3-tips-to-combat-them), including individual hackers and organized crime syndicates. Cyber threats include data breaches, money scams, and even terrorist attacks. As a result, make cybersecurity one of the main components of your event’s security plan.
A password manager that remembers tough passwords, secure wireless networks, antivirus software on all devices are easy security measures that go a long way in ensuring cybersecurity at your event. You should also maintain all of your software up to date and have competent IT staff with training in phishing and hacking detection.
Consider Hygiene
With the COVID-19 epidemic, 9https://novascotia.ca/coronavirus/docs/safety-guidelines-for-events.pdf) promoting good hygiene is more essential than ever. When viral illnesses are spreading, bringing individuals together can be complicated. Here are a few pointers to boost the confidence of guests and guarantee their safety:
- Have hand washing stations around your event.
- Make hand sanitizer available around the venue.
- Use a seating chart to help you plan your event.
- Serve guests one at a time rather than with a self-serve buffet.
- Individual tables get drink refill pitchers assigned to them.
- Pack individual food items in small bundles.
If a party includes singing, attendees may be concerned about whether there’s a need to take additional precautions. At music events, organizers may request that audience members use face masks. However, scientific research suggests that singing has no impact on viral transmission.
As the event security industry continues to grow, event organizers need to keep their guests safe. By following some simple steps, including having security guards control access to the venue through barriers and having crowd control measures in place, organizations can help reduce the risk of crime at events.