How To Manage Invoices When You Run A Small Business

Running a small business isn’t easy and this is especially the case when you have to think about your customers, your invoices, your bottom line and even your reviews as well. For this reason, it is so important that you are able to stay organized and that you are continually doing whatever you can to stay on top.


Choosing the Right Type of Invoice


It is so important that you are able to choose the right type of invoice. Different templates will work better for some projects when compared to others, so before you draft your invoice and send it over, make sure that you talk with your client to work out a payment schedule as well. It is so important that you choose one that works for both of you and that you both agree as well. If you don’t really know what to do about this then consider interim invoices, reoccurring invoices and even final invoices as well. If you are struggling with your business finances then it may be worth you looking into factoring vs accounts receivable financing as well.




Manage Your Invoices Online


A quick way for you to try and reduce all of your headaches regarding your payments would be for you to manage all of your invoices online. When you are able to do all of this, you can then eliminate paper throughout. This way you don’t have to worry about your clients saving their invoices and you don’t have it piling up in the office either. There are so many online invoices that you can use to try and document everything and when you are able to put the work in, you will soon see how easy it is for you to get everything in order.


Avoid Delays


If you use online invoices, it is important that you send them as soon as you can. Have a payment method that has been agreed upon as well. The last thing that you need is to be delayed because you sent the invoice to the wrong person and you also don’t want to argue with your customer because you were not clear enough about the terms. If you believe that the invoice should be paid that month but your client doesn’t think that this should be the case, then try and clear this up. Gain agreement to the terms in writing as well in order to avoid issues in the future. Adding this extra step may cause you to lose customers as a result. This is the last thing that you need and this is especially the case when you look at how hard you have worked to get to where you are right now.




Of course, there are so many things that you can do to try and get a better result out of your online invoicing and when you follow the above tips, you will soon find that it is easier than ever for you to get this done.




Elita Torres

I have over 20 years experience as a leader, first as a General Manager for several Big Box retailers with over 100 employees, then as a district manager overseeing an average of 23 stores. Currently, I am a Sales Director overseeing 4 Districts. My passion for leadership and personal development has led me to share my journey in a Blog. Find out more on