As a boss, you’re always looking out for the welfare of your company and your employees – and one of the best things that can happen to your company is an office or a business move. This can be for a variety of reasons, such as an expansion, an opening of a new branch, or simply moving to a better office space. Either way, the idea of moving to a new office with a new look, a new layout, and possibly new equipment can be really awesome! That is until you realize you need to make sure you have a proper schedule, operations won’t be compromised, and everything is smooth sailing. How exactly do you lead your team when you have all these to consider? Here are some tips:
- Huddle your team and check which aspects of the move they can help with. One of the most important parts of conducting an office move is to make sure everyone is on the same page, which includes both you and your employees. Make sure you conduct a meeting with everyone so they’re aware of what is going on – where the new office is, what’s needed for the move, among other things – so they can start fixing their schedules. More importantly, it helps to ask them what they can help with the move, and offer extra pay and other bonuses as a means of compensation. This can create a spirit of camaraderie and involvement that can help improve your relationships as teams.
- Contact everyone you need to communicate with regarding the move. Inasmuch as we want to have a set schedule and seamless transition to a new office space, deadlines and other things can definitely be moved to accommodate the move. In order to avoid angering and disappointing clients, contractors, and other relevant personnel, make sure you communicate your move to them so they’ll be aware of adjustments to be made while this is going on. This is especially if you’re moving offices in considerably far distances, such as if you’re moving from NYC to LA.
- Organize an inventory over the cloud that everyone can update. Instead of worrying about everything you own in a single journal or booklet, make sure you create an inventory of everything you own in a spreadsheet or a document that can be accessed over the cloud. Afterward, have the heads of every department you own make inventories of their own so every department can keep track of things they own. Aside from this, ask your department heads and their respective employees to state which things need restocking and replacement, such as equipment and other supplies, so they can be bought in the duration of the move. This avoids panicking over missing or being short on supply while you settle down in the new office.
- Create a working schedule that will focus both on your move and your operations. When you conduct your office move, make sure you create a working schedule for your employees. This allows you to make a proper schedule that will balance both your moving process and your operational needs, such as advertisements, sales, and even client relations. Make sure you accommodate enough time in your schedule that will allow your employees to still perform overtime and even have scheduled leaves.
- Hire movers to make sure people focus on the transportation aspect of the move. Just because you have a company doesn’t mean everything has to be done in-house, especially when it comes to moves. Don’t hesitate to allocate part of your budget to moving companies, as people like Manhattan movers should be capable of helping you pack and transport your items to your new office. This can greatly help decrease time your employees will use to pack, as they can focus on maintaining operations until the move. Your movers will also be able to make sure your items and transferred to your new office without damages.
Bosses and Office Moves: Delegation, Strategy Is Key
As you may have noticed, a huge part of a successful office and business moves have to do with how you approach not just the moving process itself, but the entirety of your workflow. Just because you’re doing a move doesn’t mean you should compromise the entire state of your operations, and a huge part of making sure this doesn’t happen is how you plan and strategize your move. Hopefully, the above tips have helped you approach your business to move in a smarter and more efficient way. And remember, if you have more tips for your fellow bosses, feel free to share them!