How to Create a Welcoming Reception Area for Your Office

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Before we even start, you need to keep in mind that creating a welcoming reception of your area might be pivotal for several different aspects of your business. For instance, it’s vital for the first impression that your business makes in person (not counting digital interactions). Second, it’s pivotal for your visitor management system, which affects productivity, safety, and security of the place. Lastly, it may be crucial for the motivation of your staff, seeing as how it’s a check-in/check-out point that they have to traverse, regardless if they’re arriving or leaving. With all of this in mind, here’s how to create a welcoming reception area for your office.

·      The basic layout

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The first thing you need to worry about is the layout of the office space in question. This means that you need to get the necessary furniture like the receptionist’s desk, the seating, and the rugs around the place. This affects the perception of the room by your staff but also other factors like the overall function of the area. Is it just the reception or the waiting room, as well? How big are its waiting room capacities? Are you trying to be economical with the space that you have, or do you intend to use these capacities fully? These are some of the issues that will significantly affect its functionality.

·      Going one step further

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Another thing you need to take into consideration is the importance of going one step further. A lot of people underestimate the impact of a simple bowl of candy on the receptionist’s desk. Every office needs a reception desk, but when it comes to these simple optional luxuries, this is where you will indeed have an opportunity to shine. Other than this, during the hotter part of the year, you might want to consider browsing and buying some ice maker machines. By offering them a cold beverage, you might paint your company as a caring entity.

·      A chance for some branding

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From the moment they enter your premises, you want to make it abundantly clear that your visitors are in the right place. How do you do this? Well, through visual branding, of course. Paint a massive logo of your company on the wall and display branded merchandise all over the place. If your reception area is also a waiting room, you can just as quickly put a brochure display in order to provide your visitors with materials for some light reading. Aside from this, you also want to increase brand awareness. Needless to say, brochures, leaflets, and flyers are one of the best ways to do so.

·      The rest of the office floor

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One of the biggest mistakes that people make when they consider the importance of a reception area is the way in which it impacts the rest of your company. No, it’s not just the place where people are supposed to get some pointers, it’s also a barrier between visitors and the general work area of your team. By keeping this area separated from the rest of the office floor, you will also take a measure that will ensure the optimization of employee productivity. In other words, when you develop a grand reception area, you’re improving the entirety of your business model, not just the design of the office space.

In conclusion

The very last thing worth mentioning is the fact that the above-listed four tips leave plenty of room for you to add a personal touch to the decoration effort. Just keep in mind that you want the area to radiate with the sense of warmth and welcoming, which is why trying to increase your level of immersion might be just the thing you need.

Author Bio


Mia Ackerson is a Melbourne-based writer. Loves writing about office decoration, home decoration, and home improvement. She’s also interested in reading books, movies, music, baking, and gardening. You can follow her on twitter.