Business owners face important decisions on an almost daily basis. It might be regarding which promotional techniques to use or whether to outsource their HR function. Moving your office is a huge undertaking too, whether you’re relocating down the street or across the country. The whole process can be stressful, time-consuming, and costly.
In this article, we’ll provide you with 7 valuable tips that will make moving your office a much easier process for both you and your employees.
Get A Professional Opinion
Before you do anything, you should find out whether you need an actual moving company or just help from friends and family members. In some cases, small businesses can relocate by hiring a van and using volunteers or employees to get things done. Whilst this forthcoming move may be new to you it will be a familiar experience to someone else. You may know people who own similar businesses and who have recently relocated. They can give you the benefit of their advice and if necessary, refer you to a good removal company.
A good way to connect to professional help is by making a Google search online. Companies that assist with office moves can survey your office beforehand and help with the planning and coordination. Whether you need a crate delivery service or are planning around swing space, it’s often possible to make inquiries online.
Let A Moving Company Do The Work
Sometimes it’s almost impossible to find the time and energy you need to prepare for a move. By hiring a professional company, everything can be taken care of from start to finish. They can provide packing supplies, boxes, etc., and take care of your belongings so there won’t be any damages or loss. Most office moves are completed within 24 hours which means no significant downtime for your business.
Heavy lifting can often be a major issue when it comes to office (or home) moves. If you have heavy equipment or desks that need to be shifted, it’s best if a professional (and fully-trained) moving company takes care of these items. If you choose not to hire movers and attempt the heavy lifting yourself, there is the potential for significant injury to staff or damage to your property.
Even if you are hiring movers, it’s important to declutter your office beforehand. It’s always a good thing to do in the workplace, and this is the perfect opportunity. Make sure the movers only have to carry items that you need. This will save them unnecessary work and there’ll be less to unpack and sort at the other end.
Clean out the drawers and cabinets and get rid of anything you don’t need. The options are to dispose of it, donate it, sell it, or give it away. You may be able to benefit from a local charity or make some money to help cover your moving costs. Another thing you can do with your unwanted office furniture is to have a garage sale or boot fair. If any of the items are electrical, make sure they are safe before you let someone else have them.
Create An Inventory List
This is a detailed record of all the equipment/furniture in your office space. It should outline everything included, with dimensions where possible so it’s easier to arrange effective transport. The inventory will also allow you to obtain accurate quotes from moving companies, especially if they know the exact number of products that need moving (along with their weight and size).
Once the inventory list is complete it will help ensure that nothing gets left behind and that it has been safely transported and unpacked at your new office location. Your list can also identify any special requirements for specific items in terms of packing, unpacking, and transportation. For example, you may want glass worktops wrapped individually before they’re packaged so that nobody accidentally chips them or places heavy boxes on top.
Rent A Storage Unit
If you’re looking for an easy way to store your belongings during the transition period while making them easily accessible, renting a storage unit is one of the best options. It can be relatively inexpensive and they are easy to rent out. If you plan ahead of time, it shouldn’t take more than a few days for a unit to be delivered.
There are usually special deals if companies rent more than one storage unit at once. Another trick is to reserve storage units during the last week of the month. More often than not, storage rental facilities offer huge discounts during this time period because they are trying to fill up their inventory for the upcoming month.
The packing process is one of the most time-consuming aspects of a move, so it’s important to get started as early as possible. Create a schedule with your team and then break down each job into smaller tasks, allowing your more experienced employees to pack the high-value items or bulky furniture.
Labels can help ensure everyone knows what’s in the boxes and where to put them when they arrive at their new location. Use packing tape and write concise, descriptive labels that include the room numbers. You can save money by buying packing supplies such as bubble wrap, packing peanuts, and boxes in bulk. Once you’ve moved in you can sell or reuse it all.
Be sure to back up your computers (using external hard drives or cloud storage) before you unplug and move them. Also, take care of yourself by getting plenty of rest before the moving day so that you can stay energized throughout the process. Bring plenty of drinks and snacks along with you as well.
If you put these 7 tips into action, you’ll be prepared as never before for your office move. In return for some money and time being invested, you’ll have greater peace of mind about things. The process will become more streamlined, everything will go according to plan and the health and wellbeing of everyone involved will be safeguarded.