How Do Hiring Managers Vet New Job Candidates?

How Do Hiring Managers Vet New Job Candidates (2)

Your job as a recruitment manager is to find the best possible applicant to fill a company’s open positions. When hiring a new employee, it’s vital to make sure they’re a good fit for the company and the position itself. However, it may take quite a bit of time and energy to complete the screening process. This article will explain the vetting methods used by human resource managers during the hiring process.

Carrying Out Assessment of Job Candidates

If a company needs more workers, they usually hire via the typical employment channels. Finding the right candidate for the job ensures the company’s success and the new hire’s happiness in their role. Managers are in charge of hiring and are crucial in choosing the best applicants for open positions. What criteria do hiring managers use to evaluate candidates?

Examine Cover Letters and Resumes

The initial step in the screening process is to review resumes and cover letters. This stage is critical because it allows hiring managers to screen candidates and identify which ones are most qualified for the position. Hiring managers can receive a large number of applications for a single opening; hence, they have to be efficient in their screening process. When reviewing cover letters and resumes, they look for terminology and phrases that indicate candidates have the necessary training and qualifications.

Hold Introductory Interviews

After reviewing resumes and cover letters, a recruiting manager conducts initial interviews with the candidates. They examine the applicants’ communication abilities, personalities, and cultural fit during this phase and simply get to know them better. A hiring manager will frequently use open-ended questions to evaluate the candidate’s replies and gain a feel of how they think and communicate.

Verify References

A crucial part of the screening process is checking references. Hiring managers should request a list of references to confirm a candidate’s job history, performance, and character. Reference checks enable hiring managers to obtain a more comprehensive picture of the applicant and ensure that the information in the cover letter and resume are true.

The Process of Evaluation

Perform Background Checks

Another important stage in the screening process is doing background checks. These checks may include credit checks, criminal background checks, and verifications of work experience and education. A background check is performed to verify the applicant’s information and ensure they are qualified for the open position. Background checks can help catch any warning signs that suggest an applicant is unqualified for the job.

Conduct Skills Exams

Depending on the role, the hiring manager may conduct a technical assessment for a job that tests the applicant’s competence in particular areas. For instance, if the position calls for competency with a particular software, the hiring manager can proctor a relevant exam to prove their knowledge. Employing managers may evaluate a candidate’s talents objectively and ensure they possess the skills required to do the job adequately.

Conduct Follow-up Interviews 

After the introductory interview, confirming references, and completing background checks, the recruiting manager may perform follow-up interviews with the top prospects. This process enables them to take a deeper dive into an applicant’s personality, working style, and cultural fit. The recruiting manager may also involve other team members who will be closely collaborating with the new hire.

Tips to Make the Ultimate Choice

The hiring manager will make the ultimate choice on which applicant to hire after completing all vetting procedures.

Common Errors in Vetting To Avoid

Despite the significance of the screening procedure, hiring managers are human and might make mistakes that lead to poor hires. Some such errors include:

  • Rushing the procedure
  • Putting too much emphasis on technical abilities while undervaluing cultural fit
  • Failing to verify references properly
  • Not doing follow-up interviews

Guidelines For Screening Candidates

Hiring managers should adhere to hiring best practices to guarantee a thorough screening process:

  • Define job requirements in detail.
  • Carry out a careful screening procedure.
  • Interview using open-ended questions.
  • Perform background checks and reference checks.
  • Administer skills tests.
  • Follow-up with the best applicants.
  • Keep all candidates’ participation in the process fair and uniform.


To make sure that a firm can hire the finest individual for an open position, the hiring process for new employees must be thoroughly scrutinized. Hiring managers must adhere to a rigorous and standardized procedure that involves reviewing resumes and cover letters, holding interviews, verifying references, and, if required, giving skills tests. Recruiting managers can make sound choices that benefit the business and the new hire by adhering to best practices and avoiding frequent blunders.